• All band students enroll in High School Band for the entire year.
• Fall Semester (S1): The Pride of Bixby (PoB) Marching Band meets during first hour and before school. All students (brass/woodwind/percussion/guard) participate in the PoB.
• Spring Semester (S2): Students transition into one of four concert ensembles (Wind Ensemble, Symphonic Winds, Symphony Band, or Concert Band).
• No schedule changes are required for the switch to concert ensembles. They all meet during 1st hour.
• All band students must have a physical to participate in marching band. There will be a Band Physical Night on May 22nd for a $20 fee. A Band Parent Orientation Meeting will be held in conjunction with the physical night to discuss the 2025-2026 school year. The meeting will be held in the HS auditorium and physicals will take place in the Bixby Band Center. Registration will be sent out in March. OSSAA forms can be found on the band registration link below. Parent/guardian will need to fill these out and the physician completing the physical will need to fill out the appropriate form.
• All band students must register for the activities drug testing pool. Details will be shared over the summer on how to register for the pool.
• Bixby HS Band Registration and Medical Form: All incoming and returning students must have the band registration completed by a parent or guardian before the start of band camp. More information about obtaining a physical and required OSSAA form will be available on the Band Resource Links Page

THE FOLLOWING MUST BE COMPLETED FOR ALL MARCHING BAND STUDENTS (9th-12th grade):

Step 2: Cuttime Account

All students have been assigned a CutTime account. To pay via CutTime, search your text messages for “gocuttime” to find a link to your individual account. If you have any questions or a student new to the band program, please contact Katie Huse at [email protected].. This will allow you to keep track of financial obligations and fundraising credits associated with your child’s account.

Step 3: Pay Band Fees

Band fees and payment schedule can be found in the Handbook of Policies and at https://bixbybands.com/pay-band-fees/.

Band fees will be reflected as an obligation in your student’s CutTime account. Fees must be paid in full by September 1st. If you need to make other payment arrangements, please email [email protected].

Step 4: OSSAA Physical Requirement

All marching band students (including color guard) are required to have a physical completed before the first day of full band camp. Please note, physicals must be performed after May 1st to be accepted for the upcoming school year.

OPTION 1

• There will be a Band Physical Night on May 22nd for a $20 fee. A Band Parent Orientation Meeting will be held in conjunction with the physical night to discuss the 2025-2026 school year. The meeting will be held in the HS auditorium and physicals will take place in the Bixby Band Center. Registration will be sent out in March.

• Have your student’s physical done by a healthcare provider of your choice.
• If you have the physical done by your own healthcare provider, it has to be dated AFTER May 1st.
• There are TWO forms that must be completed. Please print and bring the forms with you to the physical. The OSSAA EXAMINATION AND PARENTAL CONSENT FORM and the PRE-PARTICIPATION FORM can be found at https://bixbybands.com/wp-content/uploads/2024/04/MF_2023-24_PhysicalForm.pdf.
• Have your student bring their OSSAA forms on their first day of band camp. 
  • Ms. Huse will be collecting forms. She will likely set up either just outside or just inside of the main entrance to the band building.
  • Students must bring BOTH forms: https://bixbybands.com/wp-content/uploads/2024/04/MF_2023-24_PhysicalForm.pdf
  • Please make sure the forms are complete. Physicals must be dated after May 1st and all areas completed, including signature lines on both forms.
  • Students who do not turn in the forms will not be allowed to participate in marching rehearsals. Attendance is still mandatory
     

All band students must purchase a drug test. Students will be randomly selected for testing during the year. Your child does not actually take the drug test at this time, but MUST purchase the test. Purchase the test at https://bixbyathletics.org/drug-testing/. Drug Tests must be purchased for each school year. Purchase after June 1st for the purchase to be credited to the following school year. Not sure if you have already purchased a Drug Test? Visit your account at www.myschoolbucks.com and view your order history.

Step 6: Complete Band Registration Forms

Registration forms – click here to complete the 2025-26 Band Registration Google form (Coming Soon).

REGISTRATION FORMS MUST BE COMPLETED FOR EVERY BAND STUDENT. If you have more than one child in band, please complete the form as many times as needed. To complete registration you will need:

• your insurance card information
• a list of your student’s medications
• your student present to read through and agree to the Uniform Contract

Website

• Bixbybands.com
• The website is the hub of all things band.
• Visit the calendar often to keep up with events dates and times.

CutTime

• View charges, payments, and credits.
• See Step 2 above for account access.

SportsYou App

• The bulk of our communications comes through the SportsYou App. 
• Information is pushed out to students directly from the directors through the Pride of Bixby SportsYou Group.
• Parents are encouraged to join the Bixby Band Parent Organization SportsYou Group.
• All marching band parents and students should sign up for the sportsYou App.
• Please contact a director or BBPO at [email protected] for a link to join.

Parent Facebook Group (Private)

• This page is for HIGH SCHOOL MARCHING BAND parents and students.
• Join the Bixby Band Parent Organization Facebook page at https://www.facebook.com/groups/bixbybpo/.
• Please answer ALL of the membership questions. If they are not all answered completely, your request to join will not be approved.

Bixby Bands Facebook Page (Public)

• Like and follow us at https://www.facebook.com/bixbybands/.

Bixby Bands Instagram

• Follow us at https://www.instagram.com/bixbybands/.

Bixby Bands YouTube Channel

• Bixby Bands Public YouTube Channel

BAND CAMP

• Visit https://bixbybands.com/bixby-band-camp/ to learn more.

VOLUNTEERING AND FUNDRAISING

• https://bixbybands.com/fundraising-opportunities/
• https://bixbybands.com/bixby-band-parent-organization/

• Fall Semester (S1): All guard students must enroll in High School Band and participate in the PoB.
• Spring Semester (S2): Guard students may choose to enroll in the 6th-hour color guard class or select another first-hour course.
• For additional experience, students may enroll in the 6th-hour guard class for the entire year.
• Varsity Winter Guard participation is highly encouraged for students in the 6th-hour guard class.

We encourage students to participate in optional summer music opportunities listed on our band calendar:

• TU Summer Band Camp
• OSU Summer Band Camp
• Tulsa Low Brass Camp (Hosted at Bixby)
• Tulsa Clarinet Camp (Hosted at Coweta)
• Pride of Bixby Sectionals ––These student-led, director-supervised sectionals help new members get acquainted with upperclassmen. Students should attend if they’re in town!
  Please see these dates and times in the Bixby Band Calendar.

Mandatory Summer Rehearsals: Pride of Bixby Summer Band Camp runs July 28 – August 13 (Monday–Friday). Full details are in the Band Calendar.

• Link to the Band Fees and Payment Schedule
• Start earning credit toward your student’s band account now!! Please follow this link for complete list of fundraiser opportunities
• All important information including membership fees, schedule, director contact information, etc. can be found at bixbybands.com