Please Note you must be up to date on your B.E.S.T Training for volunteering with the band and Food Handlers License if volunteering in concessions.


BIXBY BAND PARENT ORGANIZATION BOARD AND COMMITTEE POSITION DESCRIPTIONS

Bixby Band Parent Organization-Bi-laws PDF Download

Positions are as follows: 

President: 1. Provide leadership training and troubleshooting for other members. 2. Secure applications for nominees for positions. 3. Liaison and coordination/communication with Directors. 4. Call meetings, develop agenda, and conduct monthly BBPO meetings 5. Determine quorum exists at BBPO meetings during votes. 6. Support all major events.

Vice President: 1. Maintain list of authorized activities qualifying for volunteer hours. 2. Track volunteer hours. 3. Assist/support all events. 4. Liaison between President and individual committees. 5. Conduct meetings in the President’s absence.

Vice President of Uniform and Band Management 1. Coordinate and manage uniform washing crew. 2. Maintain uniform inventory. 3. Schedule and perform uniform fittings for high school and incoming freshmen. 4. Purchasing of shoes and other band needs such as travel shirts, practice shirts, black towels, band bags, garment bags, show shirts, gloves, aprons, jackets, etc. 5. Obtain and maintain uniform contracts and medical forms. 6. Obtain PO’s for all purchases. 7. Turn in receipts promptly. 8. Maintain shakos, hat wraps, and plumes. 9. Troubleshoot band needs. 10. Assist students with band camp, football games, parades, and contests. 11. First aid/OTC med distribution. 12. Maintain volunteer hours. 13. Assist Directors and Staff with any band needs. 14. Maintain a uniform store with the timely posting of store charges. 15. Loading and unloading of all uniform items onto the trailer for contests.

Vice President of Fundraising: 1. Ensure fundraising and cash management rules are followed. 2. Design and select vendors and fundraising programs with the approval of the Director. 3. Principal contact for fundraising items. 4. Create fundraising events calendar. 5. Provide accounting to Treasurer. 6. Oversee events. 7. Assist with budgeting for an annual plan with board. 8. Record volunteer hours. 9. Organize spirit wear orders. 10. Organize Pasta Dinner/Ensemble Dinner Fundraiser 11. BTOB ad sales 12. Bixby BBQ and Blues Festival.

Vice President of Marketing and Development: 1. Coordination of corporate sponsors and marketing efforts. 2. Develop materials to assist with the solicitation of sponsorships. 3. Maintain a list of all existing sponsorships with start and expiration dates, as well as contact lists. 4 Track volunteer hours.

Vice President of Concessions: 1. Direct and supervise concession functions. 2. Recruit, train, and schedule stand managers for all events. 3. Provide periodic oversight during events. 4. Coordinate all purchasing and inventory. 5. Ensure approval for purchasing and required PO’s are completed before purchase. 6. Ensure receipts are turned in promptly.
7. Ensure volunteer hours are tracked. 8. Manage food handler permits. 9. Maintain concession stand policies and procedures. 10. Reinforce health and safety guidelines.

Vice President of Operations: 1. Contest site coordinator. 2. Build and maintain equipment and props. 3. Loading and unloading. 4. On and off-field management. 5. Maintain volunteer hours.

Vice President of Communications/Secretary: 1. Provide media with press releases with director approval. 2. Prepare ads for community outreach. 3. Maintain minutes at BBPO meetings and distribute/upload to the website after approval. 4. Communications via Facebook/Twitter/Instagram/YouTube/Remind. 5. Manage FaceBook BBPO member approvals.

Webmaster: 1. Maintenance of www.bixbybands.com

Parent Account Treasurer: 1. Track and manage band expenses. 2. Obtain PO’s.

Student Account Treasurer: 1. Track and manage student accounts. 2. Obtain PO’s

Class Vice Presidents (8,9,10,11,12th grades) 1. Maintain class roster. 2. Liaison between BBPO and class parents. 3. Distribute information via email. 4. Answer questions and direct concerns to board members. 5. Duties as required by President.

Chaperone Chair: 1. Coordinate volunteers for games, contests, and events. 2. Coordination and assignment of buses. 3. Trip hotel room assignments. 4. Maintain volunteer hours.

Trailer/Transportation Chair: 1. Maintain permits, inspections, charging trailer battery. 2. Assist with loading and unloading. 3. Driving semi.

Performance Support Chair and Co-Chair: 1. Obtain PO’s for all purchases. 2. Turn in receipts promptly. 3. Provide food and snacks for the band as designated by the director. 4. Serve and clean up meals. 5. Maintain volunteer hours.

Water Brigade Chair and Co-Chair: 1. Maintain the water trailer. 2. Haul trailer to games and events. 3. Fill water coolers 4. Maintain water donations and storage of water. 5. Maintain volunteer hours.

BTOB Chair: 1. Oversee BTOB. 2. Recruit, track, and manage volunteers for parking, concessions, cleaning, band hosts, judges, hospitality, t-shirts, and all things BTOB.

Concession Volunteer Coordinator: 1. Maintain and posts volunteer needs on Sign up Genius.

Concession Co-Managers x4: 1. Oversee running of concession stands. 2. Carry out duties as needed by the concession Vice President.

Concession Purchasing: 1. Maintaining inventory for concession stands. Webmaster

 


Please contact bixby.bandsinfo@gmail.com for further information.