Bixby Band Parent Organization
2023-24 BBPO Board & Committee
President: Brandee Pierson
Vice President: Jessica Alsop
VP Communications: Tara Judd
VP Uniforms/Band Management: Lisa Lee
VP Sponsorship/Program Manager: OPEN
Parent Account Treasurer: Amber Helwick
BTOB/OBA Co-Chair: Katherine Fondren
BTOB/OBA Co-Chair: Holly Turvey
Chaperones Co-Chair: Melissa Corbett
Chaperones Co-Chair: Autumn Morris
Concession Co-Manager: Jacob Morris
Concession Co-Manager: Katti Kroeker
Concession Co-Manager: Sonya Widowski
Concession Co-Manager: OPEN
Drillers Concession Coordinator: Jessica Allsop
First Aid: Wendy Hightower (Nurse)
First Aid: Joey Marshall (EMT/Fireman)
Fundraising Chair (Student): Stacey Sharp
Fundraising Chair (Parent): Kara Sloat
Guard Liaison: Kayte Weinacht
Performance Support Co-Chair: Kimberly Wall
Performance Support Co-Chair: Jenny Mason
PO Account Manager: Tory Kraus
Props/Equipment: Todd Wall & Neil McInnis
Trailer & Transportation: Tommy Matthews & Austin Smith
Uniform Ordering (Band & Guard): Jessica Law
Uniform Upkeep: Carissa New
Volunteer Coordinator Concessions: Erin Melton
Volunteer Coordinator Gates: Hope Simmons
Webmaster: Caroline Farmer
Senior Class Reps: Tara Judd & Brandee Pierson
GET INVOLVED…BE A PART OF THE BBPO BOARD!
Please Note you must be up to date on your B.E.S.T Training for volunteering with the band and Food Handlers License if volunteering in concessions.
Bixby Band Parent Organization-Bi-laws PDF Download
BBPO Positions are as follows:
President: 1. Provide leadership training and troubleshooting for other members. 2. Secure applications for nominees for positions. 3. Liaison and coordination/communication with Directors. 4. Call meetings, develop agenda, and conduct monthly BBPO meetings 5. Determine quorum exists at BBPO meetings during votes. 6. Support all major events.
Vice President: 1. Maintain list of authorized activities qualifying for volunteer hours. 2. Track volunteer hours. 3. Assist/support all events. 4. Liaison between President and individual committees. 5. Conduct meetings in the President’s absence.
Vice President of Uniform and Band Management: 1. Coordinate and manage uniform washing crew. 2. Maintain uniform inventory. 3. Schedule and perform uniform fittings for high school and incoming freshmen. 4. Purchasing of shoes and other band needs such as travel shirts, practice shirts, black towels, band bags, garment bags, show shirts, gloves, aprons, jackets, etc. 5. Obtain and maintain uniform contracts and medical forms. 6. Obtain PO’s for all purchases. 7. Turn in receipts promptly. 8. Maintain shakos, hat wraps, and plumes. 9. Troubleshoot band needs. 10. Assist students with band camp, football games, parades, and contests. 11. First aid/OTC med distribution. 12. Maintain volunteer hours. 13. Assist Directors and Staff with any band needs. 14. Maintain a uniform store with the timely posting of store charges. 15. Loading and unloading of all uniform items onto the trailer for contests.
Vice President of Fundraising: 1. Ensure fundraising and cash management rules are followed. 2. Design and select vendors and fundraising programs with the approval of the Director. 3. Principal contact for fundraising items. 4. Create fundraising events calendar. 5. Provide accounting to Treasurer. 6. Oversee events. 7. Assist with budgeting for an annual plan with board. 8. Record volunteer hours. 9. Organize spirit wear orders. 10. Organize Pasta Dinner/Ensemble Dinner Fundraiser 11. BTOB ad sales 12. Bixby BBQ and Blues Festival.
Vice President of Marketing and Development: 1. Coordination of corporate sponsors and marketing efforts. 2. Develop materials to assist with the solicitation of sponsorships. 3. Maintain a list of all existing sponsorships with start and expiration dates, as well as contact lists. 4 Track volunteer hours.
Vice President of Concessions: 1. Direct and supervise concession functions. 2. Recruit, train, and schedule stand managers for all events. 3. Provide periodic oversight during events. 4. Coordinate all purchasing and inventory. 5. Ensure approval for purchasing and required PO’s are completed before purchase. 6. Ensure receipts are turned in promptly.
7. Ensure volunteer hours are tracked. 8. Manage food handler permits. 9. Maintain concession stand policies and procedures. 10. Reinforce health and safety guidelines.
Vice President of Operations: 1. Contest site coordinator. 2. Build and maintain equipment and props. 3. Loading and unloading. 4. On and off-field management. 5. Maintain volunteer hours.
Vice President of Communications/Secretary: 1. Provide media with press releases with director approval. 2. Prepare ads for community outreach. 3. Maintain minutes at BBPO meetings and distribute/upload to the website after approval. 4. Communications via Facebook/Twitter/Instagram/YouTube/Remind. 5. Manage FaceBook BBPO member approvals.
Webmaster: 1. Maintenance of www.bixbybands.com
Parent Account Treasurer: 1. Track and manage band expenses. 2. Obtain PO’s.
Student Account Treasurer: 1. Track and manage student accounts. 2. Obtain PO’s
Class Vice Presidents (8,9,10,11,12th grades): 1. Maintain class roster. 2. Liaison between BBPO and class parents. 3. Distribute information via email. 4. Answer questions and direct concerns to board members. 5. Duties as required by President.
Chaperone Chair: 1. Coordinate volunteers for games, contests, and events. 2. Coordination and assignment of buses. 3. Trip hotel room assignments. 4. Maintain volunteer hours.
Trailer/Transportation Chair: 1. Maintain permits, inspections, charging trailer battery. 2. Assist with loading and unloading. 3. Driving semi.
Performance Support Chair and Co-Chair: 1. Obtain PO’s for all purchases. 2. Turn in receipts promptly. 3. Provide food and snacks for the band as designated by the director. 4. Serve and clean up meals. 5. Maintain volunteer hours.
Water Brigade Chair and Co-Chair: 1. Maintain the water trailer. 2. Haul trailer to games and events. 3. Fill water coolers 4. Maintain water donations and storage of water. 5. Maintain volunteer hours.
BTOB Chair: 1. Oversee BTOB. 2. Recruit, track, and manage volunteers for parking, concessions, cleaning, band hosts, judges, hospitality, t-shirts, and all things BTOB.
Concession Volunteer Coordinator: 1. Maintain and posts volunteer needs on Sign up Genius.
Concession Co-Managers x4: 1. Oversee running of concession stands. 2. Carry out duties as needed by the concession Vice President.
Concession Purchasing: 1. Maintaining inventory for concession stands.
Please contact a current BBPO board member for further information.
- April 18, 2023 – BBPO Board Meeting
- March 27, 2023 – BBPO Board Meeting
- February 13, 2023 – BBPO Board Meeting
- January 19, 2023 – BBPO Board Meeting
- September 20, 2022 – BBPO Board Meeting
- August 23rd, 2022 – BBPO Board Meeting
- July 21st, 2022 – BBPO Board Meeting – Zoom
- February 2nd, 2022 – BBPO hosted General Band Parent Meeting – Focus Ireland and Drillers – 2022 Update -Zoom
- October 8th, 2021 – BBPO hosted Focus Meeting – BOA St Louis – Zoom
- September 27th, 2021- BBPO hosted Focus Meeting -BTOB -Zoom
- September 23, 3021 – BBPO- hosted Focus Meeting – Band 101 – Zoom
- September 20th 2021 BBPO Board Meeting -Zoom
- August 2021 BBPO Board Meeting Minutes- PDF- Zoom
- July 2021 BBPO Board Meeting Minutes – PDF – Zoom
June 2021 BBPO Board Meeting Minutes- PDF- Zoom- May 2021 BBPO Board Meeting Minutes-PDF- Zoom
- April 2021 BBPO Board Meeting Minutes-PDF-Zoom
March 2021 BBPO Board Meeting Minutes PDF- Zoom- February 2021 BBPO Board Meeting Minutes PDF- Zoom
- January 2021 BBPO Board Meeting Minutes PDF – Zoom
December 2020 BBPO Board Meeting -ZoomNovember 2020 BBPO Board Meeting – Zoom- October 2020 BBPO Board Meeting Minutes PDF – Zoom
- September 2020 BBPO Board Meeting Minutes PDF – Zoom
- August 2020 BBPO Board Meeting Minutes PDF-Zoom
- July 2020 BBPO Board Meeting Minutes PDF-Zoom
- June 2020 BBPO Board Meeting Minutes PDF- Zoom-
- May 2020 BBPO Board Meeting Minutes PDF – Zoom
April 2020 BBPO Board Meeting Minutes PDF- March 2020 BBPO Board Meeting Minutes PDF
- February 2020 BBPO Board Meeting Minutes PDF
- January 2020 BBPO Board Meeting Minutes PDF
December 2019 BBPO Board Meeting Minutes PDF- November 2019 BBPO Board Meeting Minutes PDF
- October 2019 BBPO Board Meeting Minutes PDF
- September 2019 BBPO Board Meeting Minutes PDF
- July 2019 BBPO Board Meeting Minutes PDF
- May 2019 BBPO Board Meeting Minutes PDF
- April 2019 BBPO Board Meeting Minutes PDF
- March 2019 BBPO Spring Meeting and Election of BBPO Board
February 2019 BBPO Board Meeting Minutes PDF- January 2019 BBPO Board Meeting Minutes PDF
- December 2018 BBPO Board Meeting Minutes PDF
- November 2018 BBPO Board Meeting Minutes PDF
- October 2018 BBPO Board Meeting Minutes PDF
- September 2018 BBPO Board Meeting Minutes PDF
- August 2018 BBPO Board Meeting Minutes PDF
- July 2018 BBPO Board Meeting Minutes PDF
- April 2018 BBPO Board Meeting Minutes PDF
- March 2018 BBPO Board Meeting Minutes PDF
- February 2018 BBPO Board Meeting Minutes PDF
- January 2018 BBPO Board Meeting Minutes PDF
December 2017 BBPO Board Meeting Minutes PDF- November 2017 BBPO Board Meeting Minutes PDF
- October 2017 BBPO Board Meeting Minutes PDF
- September 2017 BBPO Board Meeting Minutes PDF
- August 2017 BBPO Board Meeting Minutes PDF
- July 2017 BBPO Board Meeting Minutes PDF